What you'll be doing

• Screen incoming mail, telephone calls and emails on behalf of the team and
  manage all appropriate correspondence


• Maintain accurate and secure paper based/electronic filing systems


• Maintain full confidentiality of sensitive business issues


• Perform ad hoc confidential project work


• Undertake a full range of administrative duties to ensure an efficient service is
  delivered to allocated team


• Ensure a relentless focus on Zero Harm and contribute towards observation and
  other KPIs


• Support with any induction duties


• Support the work of other Administrators during periods of absence or unexpected high volumes of work activity


• Arrange and attend external team meetings/conferences, take minutes where
  required, and ensure appropriate facilities are organised


• Arrange travel and accommodation arrangements in accordance with Policy for
  optimum cost saving 


• Ensure correct and current templates are used when creating documents


• Undertake multi diary management and plan schedules in diaries to optimise the
  working time of allocated team
  


• Prepare and track personal expenses and other ancillary expenditure
  


• Be fully conversant in O365 to produce a range of spread sheets, documents and
  presentations as required

Who we're looking for

The following qualities/experience are essential:

• Secretarial and/or administrative experience


• Highly organised and able to work on own initiative


• Able to communicate effectively both verbal and written with all levels of the
  organisation


• Has experience in working as part of a team and has a desire to help the team
  succeed

The following qualities/experience are desirable:

• Experience of working on a variety of project types in a similar role


• Proficient on O365 and Project Control Software


•  Holds a current driving license


• Knowledge of the construction industry

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

Balfour Beatty’s Power Transmission & Distribution teams work with regional, national and international electricity network owners and operators to provide technical engineering solutions across the full spectrum of the electricity grid, including overhead lines, cabling, substations and distribution networks.

From scoping and feasibility, to design, construction and on-going maintenance, our in-house experts, flexible resources and industry-leading innovations support customers in the development of some of the UK’s most ambitious power transmission and distribution projects.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all. If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com