What you'll be doing

· Undertake a full range of administrative duties to ensure an efficient service is delivered to allocated team

· General Admin duties – Minutes of meetings/typing/photocopying/scanning · Screen incoming mail and emails on behalf of team and manage all appropriate correspondence

· Be fully conversant in MS Office to produce a range of spread sheets, documents and presentations, as required

· Familiarity with report collating and preparation · Assist with Inductions and all M-Site (Biometric system) requirements

· Ensure documents are uploaded to BIM & Sharepoint for Project · Undertake meeting rooms diary management

· Arrange and attend team meetings/conferences as required, to take minutes, and ensure appropriate facilities are organised

· Providing support to the efficient running of the Site office including replenishment of all site and office supplies e.g. PPE, General Welfare

· Perform ad hoc confidential project work, as required

· Maintain accurate and secure paper based/electronic filing systems, including archiving

· Maintain full confidentiality of sensitive business issues

· Live the Balfour Beatty Values

· Ensure a relentless focus on Zero Harm · Support the delivery of UKCS’s Sustainability activities

Who we're looking for

The following qualities / experience are required:

· Secretarial and/or administrative experience

· Highly organised and able to work on own initiative

· Strong communicator

· Excellent team working skills, and able to build relationships at all levels

· Ability to work well under pressure and to tight timescales

· Very strong customer focus

· Excellent typing speed and IT Skills including Microsoft Office (Excel, Word,PowerPoint) and Sharepoint

Why work for us

Day in, day out, our teams deliver some of the UK’s most ambitious, exciting and meaningful projects; developing, building and maintaining the vital infrastructure that supports national economies and strengthens communities.

Why join us?

As if contributing to and supporting work that makes life better for millions wasn’t rewarding enough, we offer a full range of benefits too. You’ll have the freedom to shape the package that’s right for you and your life. Here are some of our key benefits:

- Smart working, giving you more flexibility such as staggered start and finish times, with up to 40% remote working, where roles allow.
- 25 days paid annual leave (pro rata)
- Family friendly policies which include 28 weeks full pay for maternity/adoption leave and four weeks full pay for paternity/partners leave
- Pension, share incentive plan, volunteering leave, recognition schemes and much more…

About us

From Dunfermline’s tramways in 1909 to highland hospitals today, Balfour Beatty has been trusted for over a century to deliver the complex and critical infrastructure and iconic buildings Scotland relies on.

We have the people, knowledge and experience to safely deliver projects right first time, maximising value for money and ensuring a positive social impact and inclusive economic growth for local communities.

Our award-winning sustainable projects, including active travel, Passivhaus and retrofit, demonstrate our commitment to supporting Scotland’s transition towards net zero in the built environment.

Diversity and inclusion

At Balfour Beatty we believe that diversity and inclusion are essential components of any successful, happy workplace. Through our Value Everyone Diversity and Inclusion Strategy and Action Plan, we are growing our diverse workforce and developing our inclusive culture where everyone is able to thrive and reach their full potential, regardless of their identity or background. To find out how we are making this a reality, visit www.balfourbeatty.com/diversityandinclusion

To help and support us with our desired commitment to create an inclusive culture we are members of WISE, enei, Business Disability Forum and the Association for Black and Minority Ethnic Engineers (AFBE). In 2020, we signed the Audeliss and Involve Open Letter to demonstrate our commitment to taking key long term and sustainable actions on Black Inclusion. Balfour Beatty is also a Gold Award holder in the Ministry of Defence 'Employer Recognition Scheme' and actively encourage applications from Armed Forces personnel, veterans and reservists.

As a Disability Confident Employer, we are committed to working with people who have disabilities and long-term health conditions to remove barriers for them in obtaining employment. We are also committed to offering applicants with a disability an interview if they meet the minimum requirements for the role. For more info, visit: https://disabilityconfident.campaign.gov.uk/

We are looking to continually improve our resourcing process and ensure that it is fair and inclusive for all.  If you have any feedback on the process, please share this with us at: candidaterecruitmentqueries@balfourbeatty.com